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Highway, Airport and Facilities Committee

Minutes

Steven A. Abel:  8:30-11:10 a.m.                                   
Joseph W. Koch: 8:30-11:10 a.m.

Karen Madigan:  8:30-11:10 a.m.                                   
Dennis N. Stenz: 8:30-11:10 a.m.

John G. Zorn:  8:30-11:10 a.m.

 

Also present were Highway Commissioner Thomas Janke, County Executive Allen Buechel, Director of Administration Erin Gerred, County Clerk Lisa Freiberg, Building Maintenance Manager Rick Kiefer, Airport Manager John Wehner, County Surveyor Pete Kuen, Planning and Parks Director Sam Tobias, Shop Superintendent Jeff Bertram, and Thomas and Kim White.

 

1. Call meeting to order.

Chair Joseph W. Koch called the meeting to order at 8:30 a.m.

 

2. Approve minutes of the January 11, 2018, meeting.

Motion (Zorn/Stenz) to approve the minutes. Motion carried.

 

3. Members of the public who wish to address the committee on specific agenda items must register their requests

at this time, with such comments subject to the reasonable control of the committee chair, as set forth in “Robert’s Rules of Order.”

There was no public comment.

 

The committee moved Item 7a to the top of the agenda, as Thomas and Kim White were in attendance.

 

7. Highway Department – Tom Janke.

a. Mr. and Mrs. White presented information regarding their proposal for subdividing a section of property owned by Mrs. White’s parents, Don and Gwen Schmidt, on CTH W south of Campbellsport to build a new residential home for themselves. Due to site topography and wetlands, the best location for a driveway is an area that has less than desired site distance for the driveway location, and thus it wasn’t approved by the Highway Department.  Motion (Stenz/Madigan) to approve the driveway appeal with the following restrictions to be recorded. The driveway approved will be recorded as a revocable permit for a private residential driveway only. The committee requested that the county surveyor work with both the Whites and the Schmidts to obtain additional right of way necessary for a future bypass lane at Industrial Parkway, as well as potential right of way needs to provide improvements when budgeted to obtain additional site distance at the new approved driveway location. Motion carried.

 

4. Executive’s Office – Erin Gerred.

a. Tours have been completed. Director of Administration Gerred discussed a recent meeting with Excel Engineering regarding the tours. Commissioner Janke drafted a number of concept drawings. He took into account items from the tours that staff felt were necessary for the new garage and incorporated them into a new revision.  Commissioner Janke went over the last concept drawing with the committee. The draft illustrated the main building layout with the fleet maintenance shop, weld shop, auto/truck body shop, sign shop, equipment storage and office layout. Commissioner Janke provided rationale used in determining the layout. The concept was provided to Excel Engineering, who will incorporate it into a new dimensional schematic drawing(s), which will be presented at a future committee meeting for discussion. 

 

5. Airport – John Wehner.

a. Motion (Madigan/Stenz) to approve the resolution authorizing the proper county officials to execute a rental agreement with John D. Shafer, Jr. for agricultural land at the county airport for $165 per acre per year for three years. Motion carried.

b. The new equipment storage and hangar building was discussed. Airport Manager Wehner stated that there was a change in funding that may pay for not only the equipment storage area but also the portion of the building needed for the hanger. The project will most likely not occur until 2019 or later.    

c. There was no manager's report.

 

6. Central Maintenance – Rick Kiefer.

a. Specialty Engineering Group has prepared the specifications for the replacement of roof sections 16, 17, 26 and 27 (9,700 square feet) of the Harbor Haven Health & Rehabilitation facility. A mandatory pre-bid inspection is scheduled Feb. 22 and bids are due March 8. The project should be completed by Sept. 28.

 

7. Highway Department – Tom Janke.

b. Commissioner Janke and Shop Superintendent Jeff Bertram discussed the recent online auction of the county’s old asphalt paver. The high bidder did not meet the county’s minimum reserve bid of $30,000 but decided they were still interested in the equipment for that amount upon completion of the auction. Considering they were the high bid, Shop Superintendent Bertram recommended selling the equipment. Motion (Zorn/Koch) to sell the paver for $30,000. Motion carried.

c. Commissioner Janke discussed the most recent year-end budget summary. Currently, there is $1.6 million in additional carryover funds from additional revenues generated and project cost savings. Commissioner Janke also discussed some of the 2018 projects and stated that the bid is out for advertisement for 2018 asphalt paving procurement.

d. Commissioner's report:

  • Old 1940s Fond du Lac County truck was located in a salvage yard; committee was open to receiving the vehicle.
  • Wisconsin Department of Transportation (WisDOT) bridge applications were discussed, as well as WisDOT’s new replacement in kind policy, which may require the commissioner to resubmit all applications, either scoping them down or increasing the local cost share. The Wisconsin County Highway Association is reviewing the policy and will discuss with the WisDOT secretary.
  • A public meeting is tentatively scheduled for March 13 or 14 at the Fairgrounds Expo Center for the CTH V from CTH VV to Fond du Lac Avenue/Rienzi Road/National Avenue projects.
  • Clean sweep will be at the Fond du Lac Highway Garage in April.
  • WisDOT’s truck reimbursement policy was discussed.
  • The Wisconsin Asphalt Paving Association (WAPA) meeting is scheduled on March 8 at Liberty Hall in Kimberly. Some committee members will attend after the Highway Committee meeting.

e. Railroad issues – the next meeting is April 11 in Juneau.

f. Reviewed invoices – no comments.

 

8. Future agenda items and meeting date

The next meeting is at 8:30 a.m. on Thursday, March 8, at the Highway Department. Some committee members will attend the WAPA meeting in Kimberly that afternoon.

 

9. Adjournment.

Motion (Zorn/Stenz) to adjourn the meeting at 11:10 a.m. Motion carried.

 

Respectfully submitted,

Karen Madigan

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