Request for Proposals

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WISCONSIN HOME ENERGY ASSISTANCE PROGRAM (WHEAP) - RFP

  • Department:Purchasing, Social Services
  • Category:General RFP
  • RFP Number:WISCONSIN HOME ENERGY ASSISTANCE PROGRAM (WHEAP) - RFP
  • Start Date:02/09/2020
  • Close Date:03/26/2020 2:00 PM

REQUEST FOR PROPOSAL
FOND DU LAC COUNTY – DEPT OF SOCIAL SERVICES
WISCONSIN HOME ENERGY ASSISTANCE PROGRAM (WHEAP) 

Fond du Lac County Department of Social Services is requesting proposals from service providers for the administration and delivery of the Wisconsin Home Energy Assistance Program (WHEAP). Eligibility criteria determination and authorization of WHEAP is according to the policies of the Division of Energy, Housing & Community Resources (DEHCR) as contained in the WHEAP Operations Manual.

The awarded Contractor shall be responsible for conducting the daily operation of WHEAP at an approved facility and shall be responsible for the orderly safekeeping, maintenance, and operation of all equipment and facilities in use for the operation of the program. The awarded Contractor shall follow industry standards, best practices, and applicable Federal, State and local regulations and standards to ensure safe operations for employees, customers and the general public.

There is a short time frame to complete a proposal and return it for evaluation.  Sealed proposals shall be accepted until 2:00 PM on March 26, 2020 in the Fond du Lac County Purchasing Office, located on the 4th Floor at 160 S. Macy St, Fond du Lac, WI 54935, Attn.: Shelby Kapitanski. Any vendor selected for this project must meet all requirements including a certificate of insurance indicating limits as specified in the RFP/Contract documents and naming Fond du Lac County as Additional Insured as it pertains to this service.

RFP instructions, requirements and related documents are available to download via the below links or via email by contacting 920-929-3143, Shelby.Kapitanski@fdlco.wi.gov.

 

IMPORTANT DATES:

Listed below are important dates and times by which actions related to this RFP shall be completed. In the event that the Agency finds it necessary to change any of these dates and times, it shall do so by issuing an amendment to this RFP.

DATE

EVENT

February 10, 2020

Request for Proposal Issued

February 24, 2020 at 12:00 p.m. CT

Deadline for submitting Proposer written questions

March 9, 2020 at 12:00 p.m. CT

Deadline for Reponses to Proposer questions

March 26, 2020 at 2:00 p.m. CT

Due date and time for Proposer to submit SEALED responses

 

 

IMPORTANT DOCUMENTS (please click each of the below links to view/download the documents):

WHEAP Administration RFP Template

Business Associate Agreement - WHEAP Inc

WHEAP Subcontract Addendum for FFY 2021

WHEAP Template - 2020-2021 Purchase of Service Contract

Wisconsin Home Energy Assistance Program Cost Proposal

 

There will not be a Vendor Conference. Instead, there is an opportunity for Proposer questions to be submitted for an Agency response (see Calendar of Events for dates).
All questions must be submitted in writing via e-mail to Molly Aird/or Chris Schmitz at WHEAP@fdlco.wi.gov by noon on February 24, 2020. Proposer questions along with the Agency’s responses shall be posted to this website prior to noon on March 9, 2020.

Fond du Lac County reserves the right to reject any and all proposals and the right to disregard any and all nonconforming proposals.  The County shall award the work to the vendor based upon their proposal, which will best serve the interests of Fond du Lac County.

 

Shelby Kapitanski
Fond du Lac County
Purchasing and Risk Manager

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